Purchase requests
Digital request, automatic approval by rules and amount.
Processes
Procurement that doesn’t wait for an email.
Procurement often runs on email, Excel and phone calls: who approved, where the order is, when the goods arrive. The bot runs the flow from request to payment and tells you when something is late.
Today
- Purchase requests arrive by email and on paper
- Quotes are compared by hand in Excel
- Order status is checked by phone
With a bot
A bot does the same work, by the rules, every day at the same time. People check the exceptions and do what needs expertise.
12 processes a bot can take over
These are examples. If something in your company is done by hand by the rules and isn’t listed, it can probably be automated too.
Purchase order creation
The bot creates the PO in SAP/ERP from the approved request.
Quote comparison
Supplier quotes merged into one comparison table.
Supplier confirmations
Tracking order confirmations and delivery dates.
Goods receipt
Receipt and delivery note matched to the order.
Three-way match
Order, receipt and invoice compared before payment.
Supplier master data
Creating and updating suppliers, registry checks.
Prices and price lists
Tracking raw material prices and supplier price lists from portals.
Contracts and deadlines
Alerts before contracts and framework agreements expire.
Late deliveries
Automatic alerts and reminders to suppliers.
Procurement reports
Spend by supplier, category and cost centre.
Supplier scoring
On-time delivery and complaints, monthly per supplier.
Don’t see your process? Ask us.
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Other departments
12 processes
Finance and accounting
Invoices, postings, reconciliations, month-end close and reports.
12 processes
Sales and billing
Customer orders, quotes, invoices, price lists and sales reports.
12 processes
HR and payroll
Hiring, contracts, leave, time tracking and payroll preparation.
12 processes
Logistics and warehouse
Delivery notes, carriers, inventory, customs and shipment tracking.
12 processes
Production and maintenance
Work orders, production records, equipment monitoring, alarms and maintenance.
12 processes
IT and general administration
User accounts, licences, mail, archive, contracts and internal requests.
12 processes
Legal and compliance
Contracts, deadlines, regulations, registers, audits and mandatory reporting.
12 processes
Customer service
Requests, complaints, status updates, replies and system updates from email.
12 processes
Management and reporting
Board reports, KPIs, budgets, consolidation and market tracking.
Talk to us
What work does your team do only because someone has to?
Book 30 minutes. Show us the process and we’ll tell you whether it’s worth automating, how long it would take and how much time it gives back. You talk directly to the developer who builds the bot, not a salesperson.