Results / Agribusiness and food
Dozens of farmers, dozens of reports, zero manual sending
During harvest every contract farmer gets their own daily report from SAP. An operator used to print and send them one by one.
- Client
- Leading regional energy and agribusiness group (NDA)
- Industry
- Agribusiness and food
- Systems
- SAP, PDF, JSON, Outlook
~90 h
per season
dozens
of farmers every day
1
summary instead of manual sending
01The challenge
During the harvest season every contract farmer should get a daily report of what they delivered, per contract and per plot. The report exists in SAP but has to be printed for each contract separately.
Every day an operator printed a PDF for each farmer, looked up the email address and sent it, copying the field advisor. One to two hours a day, in the busiest part of the year.
02What the bot does
- The operator starts the process with one click, and the bot confirms by email that it has started.
- It pulls the list of contracts and plots for the previous day from SAP.
- For each contract it prints the report to PDF and saves it in its own folder.
- It looks up the farmer, advisor and operator emails in the contact map and sends the report.
- At the end it sends a summary: which contracts were processed and where a contact is missing or something got stuck.
03The result
Dozens of farmers get their report every day in the same format. The operator just reads the summary. That’s about 90 hours per season, when time is most expensive.
The bot cannot accidentally run twice for the same day, and an error on one contract doesn’t stop the rest.
Manual work per year
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